Our Assessment and Rating Journey

This Justeene-McKnight-picweek on We Hear You, Justeene McKnight, Nominated Supervisor Education and Care Services at Campbelltown City Council, tells us about Amarina Early Learning Centre’s recent assessment and rating journey. 

Before the assessment and rating visit

On receipt of our letter requesting the submission of the Quality Improvement Plan (QIP), we were nervous. However, as we thought about the process and the standards, we realised we didn’t need to be.

The more knowledge and information we gained about the process, the more we realised that we were already achieving many of the elements in each of the seven quality areas and we would just need to demonstrate this to the assessor.

We had been working hard to ensure many of our practices were embedded in our daily program and we needed to reflect this in our QIP. We held regular discussions during team meetings by making the assessment and rating process a static agenda item.

We used journals to assist us to reflect on how we believed we met each National Quality Standard within our service as a team. We discussed information such as what would an assessor be able to see, feel and hear within our service. Areas that we felt needed improvement were then included within the Quality Improvement Plan.

Families also had regular opportunities to share ideas and feedback through our monthly surveys and discussions at our flexible parent meeting. Each child regularly had the opportunity, both individually and in group discussions, to express their opinions, ideas and views about the service, how it made them feel and about the relationships that they had developed at the centre.

The children’s ideas and opinions were then included in the QIP as part of our strengths and areas for improvements. We also placed the plan in the foyer so families could track our ongoing improvement and provide feedback on any areas they would like us to focus on.

The visit

As soon as the assessor arrived, she made all the educators feel at ease. It was obvious through our conversations with the assessor that she knew our service philosophy and had spent some time researching to fully understand our beliefs and practices.

This allowed us to feel that the assessor, and the assessment process, was focused on ensuring our service had the opportunity to be unique and respond to our individual children, family and community needs. The assessor spent time discussing our current community needs and what strategies we utilise to support not only the children within our service, but the families and the surrounding community also.

She looked at our environment indoors and outdoors and asked questions as to why certain things were the way they were. For example, we discussed how we had created a kitchen in the 0-3 year room out of a recycled TV unit, as part of our sustainability management plan.

This opportunity to discuss our environment allowed the assessor to understand our practices, as well as the vision and philosophy of the service and organisation. She spent time interacting with the children and held several discussions with staff.

During the visit, we felt that we had the opportunity to showcase our service and point out what we feel we do well, what we would like to spend time working on and how we implemented our philosophy for the best interest of all stakeholders.

At the end of the visit, we had adequate time with the assessor to go through the report and a further opportunity to show or demonstrate any other information or evidence to support our assessment visit.

Post visit

When we received the draft report, we found it very useful to reflect on the assessment and rating process, as well as our practices within the service. The assessor provided feedback that we were able to incorporate into our QIP to ensure that we can continue to improve our practices and our service delivery.

Regular consultation with children has now become embedded into the practice at Amarina Early Learning Centre. This provides them the opportunity to have their voices heard and integrate their ideas and opinions into the philosophy and every day practices at the service.

The report also validated that the service’s philosophy was evident within our everyday practice and that what we had hoped to be evident to the assessor had been observed.

The Excellent rating application

Once our final assessment and rating report was received confirming our rating of Exceeding, we began gathering evidence to apply for the Excellent rating. It provided an unbelievable opportunity to reflect on our position within the community, as well as our practices within the service.

The application process was thorough and required us to gather examples of how we demonstrated excellence in three separate criteria, and that we had a clear vision for what we wanted to achieve within the service, the community and within the education and care services sector in the future.

As a team, we spent our time ensuring the application was the best it could be and included supportive attachments. The day that we were notified of our Excellent rating was rewarding – not only for the organisation and the staff members, but also for the families and the community. It validated that their contributions to our service were valued and noticed not only by the service and the organisation, but also by ACECQA.

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5 thoughts on “Our Assessment and Rating Journey”

  1. I was privileged this week to sit in on three preschools undergoing their assessment and rating. My role in the Department of Education and Communities is to support preschool educators in preschools attached to schools. In each case the process was conducted in such a way that we all felt at ease and able to demonstrate the great things we are doing, how we do them and why. I felt that we would be receiving excellent feedback into how we can improve further through the very comprehensive report that will reflect the practice of each service. Overall the actual day was very positive, although the build up to it has not been easy. Our hard work is paying off in the outcomes for the children and their families and the assessment will demonstrate the quality we are offering.

  2. That’s interesting -we certainly had no opportunity to go through the report at the end of the visit, but were invited to let the assessor know about anything she hadn’t seen. This wasn’t easy, as we didn’t know what she had seen, other than knowing that our assembled documents weren’t considered. We appealed our assessment when it came back, by submitting those docs and got upgraded to exceeding. We didn’t apply for excellent. Maybe next time.

    1. Hi Ayesha,
      Sorry if it came across incorrectly I didn’t mean go through the report as in look through what had been written, I meant it as in she went through the report and gave us an opportunity to discuss anything that may have not yet been observed, or that we would like to provide more information on.

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